SharePoint is a collaboration platform, where we can build tools that can be used for the organization. We can store content in this environment. SharePoint environment helps in hosting office documentation, web content, work processes, and searching. All these are integrated, available, and accessible through any browser.
Collaborating, connecting, and organizing content on the intranet is what SharePoint Hub sites are. With the help of these Hub Sites, site associations can be changed easily so that the structure of the internet can reflect the structure of the organization. Hub’s roll-up content like news, events, etc., from across the Hub, push down a level of consistency in theming, navigations, permissions, and they can help enforce business processes across the Hub.
How are Hub Sites Centralized?
A Hub Site is a central site in SharePoint that helps navigate and manage all the sites connected to it easily. This Hub Site can be either a Team Site or a Communication Site that is created or registered as a Hub Site. It serves as the umbrella connecting everything to it.
Hub Sites can be used in different businesses like:
Small Businesses – Hub Sites are used to organize and link to different department sites.
Large Businesses – Hub Sites are in multiples that are linked to the main intranet page connecting different departments.
Project Management – Single department Hub Site is created where individual sites are tied to the main Hub.
Features of Hub Sites
Common Navigation – The navigation bar is shared across all the sites in the Hub Site.
News Roll-up – The news from all the connected sites can be collected and rolled up to the News Web Part.
Search – The search bar allows to search among all the sites connected to the Hub Site.
Common Theme – The same theme is shared across all the sites that are connected to the Hub Site.
Content roll-up – The highlighted content Web Part can display content from all the connected sites.
Benefits of a Centralized Hub
1.Having SharePoint Online as a centralized hub helps to access any information in seconds thereby improving productivity.
2.Fetching any information through the portal is enabled with a cognitive search engine that navigates swiftly accessing the documents.
3.Centralized data helps any new hires to understand the organization better as they are accessible to all the articles and documents.
4.Having a Centralized Hub enables user engagement with all the available data and helps users get connected, making them happy, and be more productive.
5.Centralized Hub creates a digital experience for the end-users by integrating all the emails, the status of the IT tickets, leave updates, business news, etc., in one place.
6.The Centralized Hub helps activities, information, and dashboards accessible to users connected from any location. This brings unity in teams and helps them stay connected with all the updates regardless of their location.
7.It helps in improving company branding automatically by tying one organization’s site to another Hub Site.
8.This globally recognized solution enables the best employee experience improving productivity by staying updated and connected irrespective of their location.
Inovar helps develop your Centralized Hub
Inovar delivers featured digital solutions made possible with the best consulting evangelists who identify and integrate all the software initiatives using emerging technologies. By identifying your business needs and addressing all the present-day challenges we at Inovar integrate SharePoint Online into your organization. For more details and a free consultation check out our SharePoint projects here.
In this era of Digital transformation, industries have enhanced their attempt to optimize business processes excelling through Microsoft Power Automate. Many companies are on a spree to trigger platforms like Microsoft Power Automate, Power BI, Power Apps, Power Virtual Bot, SharePoint, Microsoft Teams, and many more. Among which Power Automate is a tech-stack promising platform that boosts productivity and improves business process efficiency by saving time and cost.
The main backbone of any organization is the business processing unit. With the help of business process automation (BPA), companies achieve at the time spent in manual processing, any human errors made, and inefficiency of systems. Statistical analysis proves that with the help of BPA the markets are ballooning at a rapid increase of 10% every year.
What is Microsoft Power Automate?
Microsoft Power Automate formerly known as Microsoft Power Flow is a cloud-based service also known as a low-code or no-code automation tool, built specifically for workflow and process automation. It includes powerful Robotic Process Automation (RPA), called UI Flows, that allows quick and easy automation instead of time-consuming manual processes.
Companies leverage their platform by seamlessly using the Microsoft office 365 services
- To increase their productivity
- Reduce operational costs, and
- Enhance business process efficiency
Ways organizations can use Power Automate
- Create your own workflow
- Automation recurring, frequent, and routine tasks
- Automate legacy of business processes
- Automate cloud applications and databases
- Design logics for Power Apps
- Automate the central business workflow
Benefits of Power Automate in improving Business Process Efficiency
BPA can significantly alleviate many pain points that organizations are facing today. Implementing and installing the right flows can result in achieving key benefits like reduced workload, operational cost, and human errors while increasing compliance and reliability with optimized performance.
1. BPA significantly balloons the productivity of the business process with varied types of workflow automation like Process flow, Desktop flow, Cloud flow according to their need.
2. All the flows can be connected to the process across Microsoft applications like SharePoint, Business Central, Outlook, Facebook, Twitter, etc. These flows well align with the primary aim of Microsoft Teams where the tools make the process more efficient and easily accessible.
3. Power Automate helps create calendars, manage tasks and time, directly from their emails or Teams chats.
4. Process flows are data-centric with many sources applied for numerous purposes. As data collection is time-consuming and missed data may render errors the process automate helps recover this flaw whenever it is triggered.
5. With Power Flow Automate templates, time can be saved by abrogating manual tasks increasing efficiency. While editing these templates or an original process flow, it creates dynamic content options, catches, and identifies errors with the flow checker, and points to the exact need for attention.
Need of Power Automate in different industries
Power Automate has a significant impact on almost every business sector where flows play a vital role. BPA brought revolutionary changes in many sectors like the Healthcare industry, Manufacturing industry, Retail industry, Finance industry, etc. Significantly digital transformation in industries has witnessed adoption to modern technologies including, cloud, AI, IoT, and RPA.
Just like Inovar helped one of the giant US healthcare organizations to manage their COVID 19 registration through an online application. The applied analytics makes the process smooth with Bots and SharePoint, thereby helping staff to access and manage bulk patient information in just one click.
Similarly, the Financial Services and Banking institutions have rapidly adopted business process management automation solutions. With Microsoft Power Automate, the Financial Service sectors can automate loan processing, account opening, customer data management, and details of staff. The manufacturing and retail industry also implements a similar process as the healthcare and finance sectors.
As service consultants, we understand that the automation of industries varies, and every business has its own business goals and capabilities. Hence, keeping them in mind we build solutions that help improve businesses efficiency with Microsoft Power Platform. Discover more about Power Automate with Inovar.
The world is evolving at an ever-growing right to change. The rise of economies, emerging technologies such as IoT, and the commoditization of knowledge are driving changes in the way we work. While forcing businesses to reinvent business mottos and the methods, they use a creative design and human-centric solution approach.
Complex problem solving has emerged as the top skill in this list. Business models seek professionals with the ability to unpack the problems and successfully navigate to a solution that isn’t necessarily obvious to the naked eye. Design Thinking has come into force with a discipline that many believe, will help businesses to solve complex problems.
Where is this new wave of Design Thinking seed, when lined up against the traditional disciplines and definitions of design?
The Design Thinking approach is based on the type of problems being solved. Traditional design techniques focus largely on the 1st and 2nd orders of design. The first-order deals with graphic design and visual representation while the second-order deals with physical solutions and industrial designs like mobile apps.
The third and the fourth-order of design thinking leads to complex problems where experiential and strategic design comes into play. These complex problems need to address services and large-scale issues which require a deep understanding of the needs of the customers and deliver more value and successful solutions.
For many designers, this is a fundamental shift from a fixed mindset to a growth mindset. To solve complex problems, designers tackle traditional and linear ways of thinking about the problems and find ways to solve them.
Design Thinking Model and Implementation
Design Thinking follows a six-step process. Embarking these steps into the businesses leads to embracing new situations and seeking profit growth opportunities in the market. Integrating solutions into the businesses through architecture and agile delivery ensures the successful incorporation of new products and services into business operations with a rapid rate of increase.
The six-step process used to solve real-time problems in the Design Thinking approach is
Prepare Stage: Designers get everything ready to start the design journey by understanding which problems are best suited to tackle using the Design Thinking process.
Discovery Phase: Designers focus on research and exploring the problems in more detail.
Definition Phase: Designers synthesize all the data and get insights, arrive at a validation point of view, and take it forward into ideation.
Develop Phase: Designers generate, concepts and rapid prototyping into test ideas.
Delivery Phase: In this stage, the prototypes are taken into the real world before refining and creating a final version of the product, that is ready for production.
Launch: Designers thoroughly know how the product or the solution is integrated into the existing operation, services, or product offerings of the businesses, and the customers, thus enabling the businesses to scale fast when required.
We at Inovar view Design Thinking as a deep-rooted approach to embark on resolving problems with tailored solutions that hold relevance for a wider scope of challenges than simply using the traditional design arena.
Human-centered design mainly focuses on “building to learn.” It is beyond traditional program design as it is an improved understanding of the people you are designing for and tailored with creative strategic techniques and solutions that address all business needs.
Human-centered design is a five step process:
1. Empathize: Empathy is about sharing and developing ideas to life by using complex test cases simulating end-user use cases and rendering promising solutions. Designers create world-class solutions to address real-time challenges using a 5-step approach.
2. Define: Designers are well-trained to solve many challenging problems using innovative Human-centered design solutions. The company helps happen with experienced UX designers wherever needed to streamline or develop any processes.
3. Ideate: The designers craft strategic design and build many workable solutions with innovative ideas that help address any challenges. The design strategy team plays a significant role by looking into the long-term goals and thereby meeting business needs, the end users’ desire making it feasible from a resource/technology point of view.
4. Prototype: Designers are the therapists who diagnose all the problems by listening and understanding all the perspectives. Using their design skills, designers ideate many creative solutions that are elite.
5. Test and Iterate: Effective design and best UX practices using assessment tools and great prototypes help identify and categorize any business challenges rendering creative solutions. While designing, the expertise adds intrinsic value to all the business goals.
Inovar design strategy
We believe excellent design is the outcome of proper research, strategic technical plan, architecture, and aesthetics leading to an innovative design that provides a competitive advantage for any business. Excellent designers @Inovar facilitate creative solutions to diverse stakeholders and end-users. Our design strategy and approach will help every business decision-maker successfully implement a user-centric app, assure large-scale adoption and growth, and get one hundred times better ROI. Check out our entire design strategy and contact us for a consultation.
Robotic process automation or RPA has the power and capability to help organizations increase their output and accelerate their digital transformation agenda. The true benefit of RPA rests on the technology’s ability to increase efficiency while reducing costs. There is no surprise that RPA is gaining traction in the market by taking away repetitive manual tasks from the human workforce and freeing them to focus on more critical strategic functions.
6 steps to use RPA in an effective way
1. Identify the process
The first thing is to carry out a thorough assessment of all the operations, within and across various departments, so that you can determine which processes can prove to be good candidates for automation.
2. Manage expectations:
Implementation of RPA is all about managing the people and their expectations. Employees must be informed about the need for automation, its essentiality, and how it is likely to influence the return on investment (ROI). The most important areas in which you need to manage expectations are:
- Implementation time
- Implementation cost
- Cost savings
- Benefits of analytics
3. Choose the right tool
Another vital task is to have a crystal-clear set of objectives that your company aims towards. There you can follow two criteria. First, you can consider vendor-related criteria, such as their experience or their orientation to future-proof automation solutions.
Another way, you can try to match the RPA software features, like security and screen scraping capabilities, ease of implementation, the total cost of ownership, etc., to your company’s hierarchy of goals and needs.
4. Assessment of ROI
A fine-grained analysis is required for analysis of the feasibility required before successful RPA implementation. It is important for every organization to compare investment against return, and to decide based on this to what extent it is profitable to invest in RPA.
5. Involve your IT team
The members of your IT team can provide critical insight as you choose an RPA tool that meets your business objectives. Their expertise will also be valuable whenever unexpected issues or malfunctions occur. Training for other employees will be also easy with their support.
6. Measuring the performance
Finally, formulate key performance indicators (KPIs) based on which you can find out the success rate of your RPA implementation.
Inovar blends diligence with skill
Inovar delivers state-of-the-art smart solutions by blending diligence with skills. We adhere to the aforementioned steps and identify what processes/functions need to be automated.
Considering the massive importance and benefits of RPA solutions in reducing efforts, improving customer service, and increasing profits, proper implementation becomes pivotal to ensure that every step is duly scrutinized, vetted, and backed.